Calendar FAQs

Yes, you can share your calendar with colleagues whose e-mail accounts are outside of the Office 365 or outside of the University by following these instructions:

• Login to Outlook for the web (OWA) using your WUSTL Key at email.wustl.edu/mail
• Click on the Settings (Gear) icon in the upper right, and click the View all Outlook settings link near the bottom of the page
• Click Calendar
• Click Shared Calendar
• On the right, under Publish a calendar, select the calendar you wish to make available
• Select the permissions you want the external party to have for the calendar
• Click Publish
• Send the HTML URL to the external party

Having your time zone set to something other than Central Time will create difficulty in scheduling meetings with faculty, staff, and students on campus. To ensure that your time zone is set to Central Time in Office 365, take the following steps:

• Login to Outlook for the web (OWA) using your WUSTL Key at email.wustl.edu/mail
• Click on the Gear icon near the top-right and select View all Outlook settings
• On the left-side options menu, click General and then Language and Time
• Under Current Time Zone, select Central Time (US & Canada)
• Click Save

You cannot update your Google calendar directly in Outlook; however, you can subscribe to your Google calendar so that you can see events from both calendars simultaneously.

An Internet Calendar (iCal) Subscription keeps your Outlook copy of your Google Calendar up-to-date.

1. Log in to your Google Calendar account.
2. In the left column, click My calendars to expand it, click the arrow button next to the calendar that you want to add to Outlook as an Internet Calendar Subscription, and then select Calendar settings.
3. Under Private Address, click ICAL.
4. Right-click the web address that appears, and then click Copy shortcut in the shortcut menu.

NOTE: Don’t click the link. If you do, the calendar will open in Outlook as a Calendar Snapshot and won’t be updated.

5. In Outlook, click File> Account Settings > Account Settings.
6. On the Internet Calendars tab, click New.
7. Paste the address you copied in step 4, by pressing CTRL+V (Windows) or Command+V (MAC), and click Add.
8. In the Folder Name box, type the name of the calendar as you want it to appear in Outlook, and then click OK.

When you start Outlook, it checks Google Calendar for updates and downloads any changes. If you keep Outlook open, it also periodically checks for and downloads updates. (Google Calendar tells Outlook how often to check for updates.)

NOTE: Changes you make in Outlook aren’t sent to your Google Calendar. To update your Google calendar, open Google Calendar from a browser.

• Login to Outlook for the web (OWA) using your WUSTL Key at email.wustl.edu/mail
• Near the top-left of the webpage, click the Calendar icon
• On the left under My calendars, select the calendar you wish to share
• On the top right, select Share and then Calendar
• Enter in the email address of the person(s) you want to share with
• Select the level of access you want the person(s) to have to your calendar
• Click Share

• Login to Outlook for the web (OWA) using your WUSTL Key at email.wustl.edu/mail
• At the top-left of the webpage, click the Calendar icon
• On the left under My calendars, select the calendar you wish to stop sharing
• On the top right, select Share and then Calendar
• Next to the individual(s) you want to stop sharing with, click the trash can icon next to their name(s)