Finding a meeting time that works for multiple people can be one of the most challenging parts of scheduling. Outlook’s Scheduling Poll helps streamline the process by allowing invitees to vote on proposed meeting times, making it easier to identify the option that works best for the group. Scheduling Poll is a default feature in Outlook, available at no additional cost and with no separate add-on required.
Why Use Scheduling Poll?
Scheduling Poll offers several advantages for busy teams:
- Reduces lengthy email exchanges about availability.
- Helps identify suitable meeting times based on participant calendars.
- Gives invitees flexibility to select the times that work best for them.
- Improves transparency by collecting responses in one place.
- Places tentative holds on potential meeting times and removes them when one is selected.
- Works with both Microsoft Teams and third-party meeting platforms such as Zoom
By collecting responses in one place before the invitation is finalized, Scheduling Poll helps organizers make decisions faster and with less follow-up.
Resources
Video tutorial: https://www.youtube.com/watch?v=XjogDtRPfjk
Microsoft’s help page: Create a poll for scheduling a meeting in Outlook